Employee Benefits Services Oregon & Portland Area

Take The Headache Out Of Employee Benefits Management.

Employee benefits management can be a challenge for any business. Whether it's benefits administration software that you need, or experts to manage employee benefits for you, we have you covered.

Let GNSA manage for you Enrollment Eligibility Tracking, Submission of Enrollment Forms, Carrier Communication, Deductions Setup in Payroll System, Carrier Invoicing, and COBRA and State Continuation Notifications.

Employee Benefits Administration System Dashboard GIF

Whoever handles the administration will need to have a system for keeping track of new hires. GNSA uses the payroll data to monitor who is eligible for benefits and notifies you when future participants need to be given plan and enrollment information.

Ensuring newly eligible employees complete either an enrollment or waiver form protects an employer from liability claims that could arise when a solid enrollment process is not followed. Making exceptions on form completion, or allowing deadlines to slip by, creates a dangerous position for an employer to defend when things don’t go as planned. GNSA will make sure you get these forms and will protect you from potential liability claims.

Health insurance carriers need to receive enrollment and waiver information for each eligible employee typically 10-20 days before the effective date for coverage to begin. GNSA ensures this information is received and communicated to your carrier.

Many employers share the cost of benefits with their employees. If your health insurance plans require employee deductions, getting those deductions setup in the payroll system on time avoids the problem of trying to collect back premiums from employees who may, or may not, be able to afford them. GNSA sets these deductions up for you and makes sure they are done on time.

Each month your carrier will invoice you for the next month’s premiums. Ensuring that those invoices are correct and paid on time will help you to avoid forced cancellation or paying more than you should for the benefit plan you give your employees. GNSA Benefit Administration Services will reconcile and pay these invoices and make sure you are only paying your carrier for the coverage you need.

Inevitably, employees will leave your employment. Notifying your carrier timely when this happens is critical for ensuring that government required notices happen on time. Whether your group plans are subject to COBRA or State Continuation Notices is a function of the size of your organization. Failure to provide proper notifications can subject your organization to costly liability and/or litigation. When you utilize GNSA for COBRA Administration, we will use payroll system data to identify terminated employees and will ensure your carrier(s) are notified promptly — alleviating liability risk for you and your company. GNSA also removes the monthly burden of managing COBRA participants throughout their qualification period.

When it comes to the Affordable Cares Act (ACA) and the impact of ACA in Oregon, an ACA management solution is the easiest path to ACA compliance. Learn more about our ACA compliance software.