Payroll File Clerk Application

Key Responsibilities:

• File Management & Recordkeeping
  • Maintain accurate and organized digital and physical employee payroll files.
  • Scan, label, and upload payroll documentation into appropriate systems.
  • Archive older files in compliance with company policy and labor regulations.
• Data Entry & Processing Support
  • Input payroll-related data such as timesheets, W-4s, direct deposit forms, and tax documentation.
  • Assist with verifying accuracy of payroll documents and flag discrepancies.
• Audit & Compliance
  • Help prepare documentation for internal and external payroll audits.
  • Ensure all payroll files are maintained in a confidential and secure manner in accordance with data privacy laws.
• Team Support & Learning
  • Provide administrative support to the payroll team, including calendar scheduling, check distribution, and mailing.
  • Shadow Payroll Specialists and participate in team training sessions to gain exposure to payroll processing tasks.
  • Take part in cross-training initiatives to learn payroll software and reporting systems.

Required Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree a plus.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Excel, Outlook, Word).
• Interest in pursuing a career in payroll, accounting, or HR.

Preferred Qualifications:

• Previous administrative, clerical, or office experience.
• Exposure to payroll software or HRIS systems (e.g., UKG Ready) is a plus.
• Demonstrated eagerness to learn and grow professionally.

Growth Opportunity:

This role is structured as an entry-level gateway into payroll operations. With consistent performance, additional responsibilities will be added such as:

• Processing bi-weekly or monthly payrolls
• Handling wage garnishments and tax filings
• Conducting payroll reporting and reconciliations

We offer mentorship, tuition reimbursement (where applicable), and certification support (e.g., Fundamental Payroll Certification - FPC).

Work Environment, Benefits, and Compensation:

• Supportive team culture with a focus on learning and professional development.
• Access to training resources and industry webinars.
• Comprehensive benefits package including health, dental, vision, 401(k), and paid time off.
•  Salary Range: $18.50 -19.50

Apply Today! If you're organized, detail-oriented, and passionate about starting a career in payroll, we want to hear from you!